The Pinedale Aquatic Center adopts ‘Next Generation’ paperless meeting technology
by Pinedale Aquatic Center media release
October 12, 2015
As of its October 13, 2015 Joint Powers Board meeting, the Pinedale Aquatic Center is leveraging the power of the Internet to radically improve the governance process while saving time, taxpayer dollars and the environment. This new eGovernance initiative will replace the old and costly method of compiling, printing, binding and distributing paper agenda packets by hand. The remarkably powerful, easy-to-use solution will enable the organization to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically increasing productivity and saving thousands of dollars annually.
The paperless meeting solution, called BoardDocs® LT, is a 100% Web-based service that includes many features from our industry-leading BoardDocs Pro solution. By making meeting agendas and supporting documents available on the Internet, the Pinedale Aquatic Center will be able distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the organization.
Electronic distribution will not only save time and resources, but it will also provide unprecedented public access via the Pinedale Aquatic Center Web site to agenda items and other governing body-related information. This process will allow interested parties to review information prior to board meetings. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature.
Additionally, BoardDocsLT will increase the amount of time members of the governing body have to review agenda information, enabling them to better prepare for meetings. Under the old paper system, the meeting packet could not be distributed until every document had been prepared, submitted and approved. Once all the documents were submitted, staff members would typically spend two days assembling the documents into packets before distributing them to the governing body. Through the MetaSearch feature, members of the governing body will also have access to best practices fromother governing bodies that are using the system, allowing them to gain important knowledge about initiatives other governing bodies have considered and implemented.
The new eGovernance features can be accessed via the organization’s Web site at www.pinedaleaquatic.com. For questions regarding the new eGovernance initiatives, contact Administrative Assistant, Donna Lavin: firstname.lastname@example.org.